Forms

Students:

Payroll / Tax -

All forms below are in PDF, unless otherwise indicated. All PDFs require Adobe Acrobat Reader.

• Hire forms:
  • Employment Application
  • Student Employment Hire Form
  • I-9 Employment Eligibility Verification
  • Alcohol and Drug Policy
  • Use of Electronic Communications Policy
  • Child Support Disclosure
• Tax forms:
  To be used by all employees to initiate changes in their tax status.
  • Federal: W-4 2012 Employee’s Withholding Allowance Certificate
  • State: VA-4 - Personal Exemption Worksheet
• Direct Deposit:
  To be used by all employees to start, change or stop direct deposit of their paycheck to a financial institution of their choice each payday.
• Change of Name and / or Address
• Paystub Explanation:
  To be used by all employees for referencing an explanation of employee deduction codes printed on their pay stub.

Hourly, Student and Work Study forms for Employees to be used when access to the web based time sheet system is unavailable:

• Timesheet for Hourly, Student and Work Study Employees (MS Excel)
• Instructions for Hourly, Student and Work Study timesheets
• Schedule of Pay

Faculty & Staff

• Tax forms:
  To be used by all employees to initiate changes in their tax status.
  • Federal: W-4 2012 Employee’s Withholding Allowance Certificate
  • State: VA-4 - Personal Exemption Worksheet
• Direct Deposit:
  To be used by all employees to start, change or stop direct deposit of their paycheck to a financial institution of their choice each payday.
• Change of Name and / or Address
• Paystub Explanation:
  To be used by all employees for referencing an explanation of employee deduction codes printed on their pay stub.

All forms below are in PDF, unless otherwise indicated. All PDFs require Adobe Acrobat Reader.

Travel:

• Prior Approval to Travel (MS Excel)
• Prior Approval to Travel - Recruitment (MS Excel)
• Travel Expense Reimbursement Voucher (MS Excel)
• Travel Advance Request (MS Word)

Grants & Fixed Assets:

• Fixed Assets Policy
• Equipment Transfer (MS Excel)
• Equipment Relocation (MS Word)
• Long Term Off-Campus Equipment (MS Word)
• Surplus Property Disposition Request (MS Word)
• Missing, Lost, Stolen Equipment (MS Word)
• Inventory Work Sheet (MS Excel)

Catering: 

• Banquet and Catering Form (MS Word)

Accounts Payable:

• W-9
• Individual Services Contract (MS Word)

Account Create / Closure:

• Account Create Blank (MS Word)
• Account Closure Blank (MS Word)
• Banner Form (MS Excel)