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Please return completed forms to the following address or fax number: |
| Forms for Graduate Students >>> |
Unless otherwise indicated, all forms are in PDF and require Adobe Acrobat Reader.
Graduation
- Intent to Graduate
Application for graduation; submit upon completion of 75 credit hours. - Participation in Spring 2012 Commencement For undergraduate students who plan to participate in the May 2012 Commencement ceremonies, please be aware of the following policy: Undergraduate students must go into final exams with courses in progress which will complete all degree requirements. If at the end of final exams, due to unforeseen circumstances, a May 2012 degree candidate falls short of completing all degree requirements and is within three (3) credits of completing his/her degree requirements, the student may be eligible for participation on the May 2012 Commencement ceremony. To be eligible, the student must present a 2.0 cumulative grade point average (GPA) both in the major and overall. If after final exams, a May 2012 degree candidate falls to within three credits hours of completing all degree requirements and possesses the required GPA, s/he may “walk” in the May 2012 Commencement ceremony. In such cases, the Office of the Registrar will contact those students to advise them of the change in their eligibility to participate in the Commencement ceremonies. (Note: These students will be referred to as “walkers.”) "Walking" means that students will sit with other students in their degree program, be hooded by the University’s academic leaders, walk across the stage to shake hands with President Trible and receive a diploma cover. Because these students will not have completed all degree requirements, they will be announced as a “candidate for graduation” at the Ceremony. Diplomas will be distributed only for students whose degree has been conferred (completed all degree requirements). “Walkers” will be eligible to receive their diplomas after their degree has been conferred (completed all degree requirements). Typically, graduates can pick up their diplomas from the Office of the Registrar for five business days after their degree conferral date. After five business days, the Office of the Registrar will mail the diploma to the address of record. Latin Honors can only be bestowed once all degree requirements have successfully been completed. Because graduation and Commencement information is time sensitive, students should maintain accurate contact information (phone numbers and addresses) with the Office of the Registrar as well as submit an ‘Intent to Graduate’ form. Questions regarding eligibility for graduation or “walking” in the ceremonies should be directed to the Office of the Registrar.
- Annual Notice to Students (FERPA)
The University is required to inform enrolled students annually of their rights under the terms of Family Educational Rights and Privacy Act, FERPA. - Appeal of Grade Challenge Decision
Appeal decision concerning challenge of a course grade. - Address/Name Change
Change student's name, permanent mailing address, or phone number. - Change of Faculty Advisor
Department request for change of Faculty Advisor when a student wishes to change his/her academic advisor. - CLEP Exam for Credit
Through College-Level Examination Program (CLEP), students may earn college credit for knowledge acquired outside the classroom. - Course Challenge
Earn credit for select courses upon demonstration of proficiency as determined by academic department. - Course Withdrawal
Withdraw from course. Grade of W will be reflected on academic transcript. - Grade Mailer Request
Request paper copy of grades for specific semester. - Major / Minor / Concentration
Degree seeking students must declare a major field of study no later than the end of sophomore year or upon completion of 60 credit hours. - Decline of Credit
Decline credit received though A/P, IB, high school dual enrollment, or transfer. - Enrollment Verification Request
Verify enrollment status as a full-time or part-time student or other academic information. - Exemption from Undergraduate Catalog Requirements
Request for exemption from a specific University catalog requirement. - Immediate Academic Reinstatement Petition
Academically suspended student's petition for immediate reinstatement or academically dismissed student's petition for right to apply for early readmission. - Independent Study Authorization
Directed reading or independent research under faculty supervision; requires minimum overall CNU GPA of 2.5 or above and junior or senior standing. - Intent to Graduate
Application for graduation; submit upon completion of 75 credit hours.
- Pass/Fail Course Request
Request to take non-program elective course as pass/fail. - Permission for Course Underload
Request to take less than 12 credit hours in a semester. - Petition for Exception to Academic Policy
Request for exception to a specific University catalog policy. - Preparing to Register for Class
- Privacy Restriction Request
Request to withhold directory information. - Registration Override and Schedule Change
Add or drop course; requires signatures. Full (closed) Sections/Courses: please note that decisions to allow students to register for a course that is full (closed) are made thoughtfully and are based on extenuating circumstances. Should a student be eligible for such an override, the student must have written approval from the Department Chair with the Chair's signature on a a ‘Registration Override/Schedule Change’ form. Prerequisites, Co-requisites or Other Registration Restrictions: in extenuating circumstances, the instructor of record may approve an override into a course for prerequisites, co-requisites, or other registration restrictions. Please note that if you receive approval for one of these restrictions for a course that is full (closed), you will also need the approval of the Department Chair. - Registration Worksheet
Course/semester planning worksheet. - Request for Course Overload
Request to carry more than 18 credits in a semester or up to 19 during the entire summer session. - Religious Exemption Request
Religious tenets or practices conflict with the administration of immunizing agents. - Request to Take Course(s) Elsewhere
Permission to take undergraduate courses at another institution. - Student Challenge of Course Grade
Challenge a grade earned. - Student Reference Request & FERPA Release
Agreement to waive rights under FERPA & assign to specific person(s). - Transcript Request. Academic record; requires student signature.
- Undergraduate Request to Take Graduate Course
- Students in undergraduate senior status seeking to enroll in graduate course.
- Withdrawal from semester or withdrawal from University
Medical or administrative withdrawal or separation from semester or from University; additional documentation required. - Veteran Student Clearance
Students wishing to use their VA benefits for a particular semester/term. - Virginia In-State Tuition
If you are applying for in-state tuition rates. This form must be completed if your are claiming entitlement to in-state tuition privileges pursuant to Section 23-7.4 of the Code of Virginia. You must submit this form before the first day of the semester or term for which you are applying if you wish to be considered for in-state status.
| Return completed forms to: Christopher Newport University, Office of the Registrar, 1 University Place, Newport News, VA 23606 FAX: (757) 594-7711 |
Unless otherwise indicated, all forms are in PDF and require Adobe Acrobat Reader.
| Forms for Graduate Students >>> |
Family Educational Rights and Privacy Act, FERPA
FERPA Training - DSU Harrison Room from 3:00 pm to 5:00 pm on:
- February 27, 2012
- March 26, 2012
- April 30, 2012
- May 07, 2012
- FERPA REVISION TO POLICY 2008
- Annual Notice to Students (FERPA)
The University is required to inform enrolled students annually of their rights under the terms of Family Educational Rights and Privacy Act, FERPA. - Student Reference Request & FERPA Release
Agreement to waive rights under FERPA & assign to specific person(s). - Privacy Restriction Request
Request to withhold directory information. - Parent Consent for Release of Student Information
- General Release of Information
Grades
- Appeal of Grade Challenge Decision
Appeal decision concerning challenge of a course grade. - Student Challenge of Course Grade
Challenge a grade earned. - Grade Mailer Request
Request paper copy of grades for specific semester. - Pass/Fail Course Request
Request to take non-program elective course as pass/fail. - Request transcripts
Credits & Courses
- CLEP Exam for Credit
Through College-Level Examination Program (CLEP), students may earn college credit for knowledge acquired outside the classroom. - Course Withdrawal
Withdraw from course. Grade of W will be reflected on academic transcript. - Course Challenge
Earn credit for select courses upon demonstration of proficiency as determined by academic department. - Decline of Credit
Decline credit received though A/P, IB, high school dual enrollment, or transfer. - Major / Minor / Concentration
Degree seeking students must declare a major field of study no later than the end of sophomore year or upon completion of 60 credit hours. - Request to Take Course(s) Elsewhere
Permission to take undergraduate courses at another institution. - Registration Override and Schedule Change
Add or drop course; requires signatures. - Undergraduate Request to Take Graduate Course
Students in undergraduate senior status seeking to enroll in graduate course. - Independent Study Authorization
Directed reading or independent research under faculty supervision; requires minimum overall CNU GPA of 2.5 or above and junior or senior standing. - Permission for Course Underload
Request to take less than 12 credit hours in a semester. - Request for Course Overload
Request to carry more than 18 credits in a semester or up to 19 during the entire summer session.
Exemptions / Exceptions
- Exemption from Undergraduate Catalog Requirements
Request for exemption from a specific University catalog requirement. - Petition for Exception to Academic Policy
Request for exception to a specific University catalog policy. - Religious Exemption Certificate
Religious tenets or practices conflict with the administration of immunizing agents.
Withdraw / Reinstate
- Course Withdrawal
Withdraw from course. Grade of W will be reflected on academic transcript. - Immediate Academic Reinstatement Petition
Academically suspended student's petition for immediate reinstatement or academically dismissed student's petition for right to apply for early readmission. - Withdrawal from semester or withdrawal from University
Medical or administrative withdrawal or separation from semester or from University; additional documentation required.
Graduation
- Intent to Graduate
Application for graduation; submit upon completion of 75 credit hours. - Participation in Spring 2012 Commencement For undergraduate students who plan to participate in the May 2012 Commencement ceremonies, please be aware of the following policy: Undergraduate students must go into final exams with courses in progress which will complete all degree requirements. If at the end of final exams, due to unforeseen circumstances, a May 2012 degree candidate falls short of completing all degree requirements and is within three (3) credits of completing his/her degree requirements, the student may be eligible for participation on the May 2012 Commencement ceremony. To be eligible, the student must present a 2.0 cumulative grade point average (GPA) both in the major and overall. If after final exams, a May 2012 degree candidate falls to within three credits hours of completing all degree requirements and possesses the required GPA, s/he may “walk” in the May 2012 Commencement ceremony. In such cases, the Office of the Registrar will contact those students to advise them of the change in their eligibility to participate in the Commencement ceremonies. (Note: These students will be referred to as “walkers.”) "Walking" means that students will sit with other students in their degree program, be hooded by the University’s academic leaders, walk across the stage to shake hands with President Trible and receive a diploma cover. Because these students will not have completed all degree requirements, they will be announced as a “candidate for graduation” at the Ceremony. Diplomas will be distributed only for students whose degree has been conferred (completed all degree requirements). “Walkers” will be eligible to receive their diplomas after their degree has been conferred (completed all degree requirements). Typically, graduates can pick up their diplomas from the Office of the Registrar for five business days after their degree conferral date. After five business days, the Office of the Registrar will mail the diploma to the address of record. Latin Honors can only be bestowed once all degree requirements have successfully been completed. Because graduation and Commencement information is time sensitive, students should maintain accurate contact information (phone numbers and addresses) with the Office of the Registrar as well as submit an ‘Intent to Graduate’ form. Questions regarding eligibility for graduation or “walking” in the ceremonies should be directed to the Office of the Registrar.
Shot Records
- Immunizations
Immunization (shot) records; required for all full-time students. - Meningococcal Vaccine Waiver
Students who wish to waive administration of the meningococcal vaccine.
Other
- Change of Faculty Advisor
Department request for change of Faculty Advisor when a student wishes to change his/her academic advisor. - Enrollment Verification Request
Verify enrollment status as a full-time or part-time student or other academic information. - Address/Name Change
Change student's name, permanent mailing address, or phone number. - Veteran Student Clearance
Students wishing to use their VA benefits for a particular semester/term. - Registration Worksheet
Course/semester planning worksheet. - Virginia In-State Tuition
If you are applying for in-state tuition rates. This form must be completed if your are claiming entitlement to in-state tuition privileges pursuant to Section 23-7.4 of the Code of Virginia. You must submit this form before the first day of the semester or term for which you are applying if you wish to be considered for in-state status.
http://learnthat.com/2010/03/setting-smart-goals/
Unless otherwise indicated, all forms are in PDF and require Adobe Acrobat Reader.
Update to Department Chairs Spring 2012
Important information regarding Fall 2011 policies and procedures, Fall 2011 exam information, and information regarding Spring 2012 class registration for Faculty.
Important Dates
Family Educational Rights and Privacy Act, FERPA
- Family Educational Rights and Privacy Act (FERPA) for Faculty
Slideshow intended to familiarize faculty members with the requirements of FERPA. - FERPA: Helpful Hints for Faculty and Staff Information Sheet
Data Access
- Adjunct Faculty:
- Information on accessing CNU Live
- Student Records Access
For a new adjunct faculty to access class rosters and entry of grades.
- Fulltime Faculty:
- Information on accessing CNU Live
- Student Records Access
For a new full-time faculty to access class rosters, entry of grades, and advisee's academic history.
- Request for Access to Internet Native Banner for Student Records
Required of staff and administrators who need to access student records. Requires approval of the academic dean's office or senior administrator. - Request for Student Data
Hardcopy, with department head signature, must be received in the Office of the Registrar. Historical, analytical, or trend data should be requested from the Office of Institutional Research.
- Course Schedule Update (MS Word)
Make changes (setting up new sections, canceling sections, or revising existing sections) to the Schedule of Classes after finalized. Undergraduate level courses require approval of the academic dean's office; graduate level courses require the approval of the Director of Graduate Studies. - Course Schedule Update Helpful Hints
Helpful hints for a more successful course schedule update. - Course Substitution (MS Excel)
For academic chairs to authorize course substitutions within the students' major for degree audit purposes. Submit to the Office of the Registrar. - Special Topics Course Proposal (MS Word)
Requires the signature of the instructor. - Study Abroad Course Schedule Update (MS Word)
Establish a study abroad for credit section for faculty lead programs.
- Departmental review of requirements for graduating Seniors
Department chairs use during certification if student's educational objectives can not be determined by their anticipated semester of graduation - Intent to Graduate
Application for graduation; submit upon completion of 75 credit hours. - Participation in Spring 2012 Commencement For undergraduate students who plan to participate in the May 2012 Commencement ceremonies, please be aware of the following policy: Undergraduate students must go into final exams with courses in progress which will complete all degree requirements. If at the end of final exams, due to unforeseen circumstances, a May 2012 degree candidate falls short of completing all degree requirements and is within three (3) credits of completing his/her degree requirements, the student may be eligible for participation on the May 2012 Commencement ceremony. To be eligible, the student must present a 2.0 cumulative grade point average (GPA) both in the major and overall. If after final exams, a May 2012 degree candidate falls to within three credits hours of completing all degree requirements and possesses the required GPA, s/he may “walk” in the May 2012 Commencement ceremony. In such cases, the Office of the Registrar will contact those students to advise them of the change in their eligibility to participate in the Commencement ceremonies. (Note: These students will be referred to as “walkers.”) "Walking" means that students will sit with other students in their degree program, be hooded by the University’s academic leaders, walk across the stage to shake hands with President Trible and receive a diploma cover. Because these students will not have completed all degree requirements, they will be announced as a “candidate for graduation” at the Ceremony. Diplomas will be distributed only for students whose degree has been conferred (completed all degree requirements). “Walkers” will be eligible to receive their diplomas after their degree has been conferred (completed all degree requirements). Typically, graduates can pick up their diplomas from the Office of the Registrar for five business days after their degree conferral date. After five business days, the Office of the Registrar will mail the diploma to the address of record. Latin Honors can only be bestowed once all degree requirements have successfully been completed. Because graduation and Commencement information is time sensitive, students should maintain accurate contact information (phone numbers and addresses) with the Office of the Registrar as well as submit an ‘Intent to Graduate’ form. Questions regarding eligibility for graduation or “walking” in the ceremonies should be directed to the Office of the Registrar.
Other
- Liberal Learning Core Curriculum
Guidelines to determine course selection for 'Area of Inquiry' (catalog footnote #3) and 'Liberal Learning Emphasis' (catalog footnote #7) requirements for the 2008/2009 catalog. Please note: additional catalog years will be posted in the near future; check back often. - Departmental Request for Change of Faculty Advisor
Student should initiate the request directly with their department, obtain signatures, and submit to the Office of the Registrar for processing. - Second Chance Contract
- Student Release Form for Faculty Recommendation
For faculty when writing letters of recommendation for students and / or alumni.
